Legal

Terms & Conditions

ROAD BEDzzz Ltd. Terms and Conditions of Hire / Conditions of Carriage

DEFINITIONS

  1. In these Terms and Conditions “The Company” means ROAD BEDzzz Limited. (ROAD BEDzzz)
  2. “The Hirer” means any company, business, partnership, group, individual or other organisation, or person who negotiates to, or does hire a vehicle belonging to, or under the control of “The Company”.

APPLICATION

  1. These Terms and Conditions apply to any hire between ROAD BEDzzz and The Hirer, wherever and whenever such a contract is made whether the contract is made in writing, verbally, or a combination of the two.
  2. No alterations of these terms and Conditions, whether by addition, omission or substitute, will be permitted or binding upon ROAD BEDzzz unless acknowledged or agreed by it in writing.

QUOTATIONS

  1. Quotations for the cost of hire are given on the basis of the most direct route and the information provided by The Hirer.
  2. All quotations for hire are scheduled to comply with European driving regulations.
  3. The choice of route is at the absolute discretion of ROAD BEDzzz and its drivers except where a specific route has been agreed with The Hirer, and recorded and communicated to The Hirer by ROAD BEDzzz in writing.
  4. If any alteration to the route is agreed by ROAD BEDzzz before or after the commencement of a period of hire (such alteration being recorded and communicated to The Hirer in writing), then ROAD BEDzzz reserves the right to amend the quotation for the cost of hire.
  5. If at any time ROAD BEDzzz is required to deviate substantially from the route, The Hirer will be responsible for all additional expenses and reasonable charges. This also applies to Force Majeure and any act or negligence of The Hirer or person(s) responsible to The Hirer.
  6. Quotations cover the cost of hire of the coach, driver and fuel only. Unless otherwise agreed in writing any coach parking fees, road tolls, fines, meals, accommodations, travel and any other expenses are excluded from this quotation.
  7. Quotations are valid for 30 days from the date of issue by ROAD BEDzzz.
  8. ROAD BEDzzz will not be bound by the acceptance of any quotation if, at any time of acceptance, ROAD BEDzzz will not have available for the proposed period of hire, a vehicle suiting the requirements of The Hirer.
  9. ROAD BEDzzz reserve the right to increase the fuel element of its charges at any time should the price of fuel supplied increase by 5% or more following any acceptance of quotation and tour commencement.
  10. Quotations do not allow for running of vehicle engines whilst stationary. Drivers are instructed that under no circumstances are they to keep engines running whilst stationary for any period of time that exceeds 15 minutes.

PAYMENT

  1. The terms for payment will be set out by ROAD BEDzzz in writing and communicated to The Hirer.
  2. Failure to adhere to the agreed payment schedule may lead to the withdrawal of hire and services and cancellation of contract.
  3. Unless otherwise agreed by ROAD BEDzzz, payment shall be made in full prior to commencement of hire.
  4. When ROAD BEDzzz has agreed to accept stage payments from The Hirer, and payment is late, then ROAD BEDzzz will have no obligation to complete the contract beyond the date for which payment has already been received.
  5. Payments due not made by the specified date will incur a minimum administration fee of £100. Any costs incurred through raising legal action will be charged to The Hirer. Daily interest will be added to any overdue amounts at a daily rate of £50.

CANCELLATION

  1. If The Hirer cancels the contract, the following charges will apply:
    — Loss of deposit if cancellation is made after the deposit has been paid and the hire period confirmed.
    — 50% of total amount if cancellation is 60 days or less prior to commencement of contract / hire period.
    — 100% of total amount if cancellation is 30 days or less prior to commencement of contract / hire period.
    — 100% of total amount if cancellation is made after commencement of contract / hire period.
  2. If ROAD BEDzzz cancels or terminates the contract in the event of The Hirer taking any action varying the agreed conditions, or in the event of any circumstances out with the control of ROAD BEDzzz, then ROAD BEDzzz reserves the right to charge for full payment for the remainder of the hire period.
  3. After agreeing the hire period and contract, any changes or amendments to this hire period which result in any reduction to the hire period, will be charged at full cost to The Hirer (at the discretion of ROAD BEDzzz).

BREAKDOWN AND DELAYS

  1. ROAD BEDzzz provides journey times, schedules and estimates in good faith, and does not guarantee the completion of any journey in any specified time.
  2. In the event of vehicle breakdown, ROAD BEDzzz will do everything possible to maintain the schedule and completion of journey.
  3. In the unlikely event of complete mechanical failure of any contracted vehicle, ROAD BEDzzz will endeavour to provide alternative transport to complete your journey.
  4. Where reasonably possible in the event of a breakdown, a replacement sleeper vehicle will be used, but ROAD BEDzzz accepts no responsibility for sleeping accommodation if this is not possible.
  5. Should the Hirer make their own arrangements for alternative travel or accommodation in the event of a breakdown, then they may be liable for the complete costs of this arrangement unless agreed with ROAD BEDzzz beforehand.

ILLEGAL ACTIVITY, INFRINGEMENTS AND FINES

  1. It is illegal to smoke in any vehicle contracted by ROAD BEDzzz. If any contracted vehicle is delayed or ROAD BEDzzz is fined as a result of any such infringement, then The Hirer will be responsible for any costs incurred.
  2. It is The Hirer's responsibility to ensure no passengers, documentation or goods are transported illegally on any contracted vehicle from ROAD BEDzzz.
  3. It is against company policy to pay any illegal fines or bribes. ROAD BEDzzz accepts no responsibility for any delay caused by attempts by any official of any country to enforce illegal fines.
  4. Drugs of any kind are not permitted to be taken on any vehicle contracted by ROAD BEDzzz. Should The Hirer breach this condition then ROAD BEDzzz reserves the right to terminate the contract immediately.

PASSENGERS

  1. ROAD BEDzzz is only licensed and insured to carry a limited number of passengers (including babies) and will not carry any passengers over the maximum allowed seating capacity of each vehicle. Infants, babies and children under the age of 16 are the sole responsibility of The Hirer.
  2. Any person(s) travelling in any vehicle provided by ROAD BEDzzz for the period of the contract will be assumed to be persons authorised by The Hirer to travel.
  3. Under maritime law, no passengers are permitted to remain on a vehicle on any sea crossing within the European Community.
  4. Passengers are carried under the appropriate law or convention of the country/countries concerned.
  5. In the event of any passenger(s) being abusive or causing damage to any contracted vehicle, ROAD BEDzzz will require such person(s) to leave the vehicle.
  6. The Hirer will be responsible for any damage or loss caused to the vehicle by any passenger(s) for the period of hire.

INSURANCE

  1. ROAD BEDzzz recommends The Hirer take out suitable insurance to cover all travel contingencies, and that EU residents carry an EHIC card at all times.
  2. All equipment, property, personal effects and possessions carried in any contracted vehicle or trailer are to be insured by The Hirer.
  3. The Hirer is advised to take out suitable insurance to cover the cost of travel and hotels if any contracted vehicle is subject to mechanical failure and no substitute vehicle is available.

HIRERS AND PASSENGERS PROPERTY, EFFECTS AND EQUIPMENT

  1. ROAD BEDzzz cannot be held responsible for loss or damage to personal possessions or other property except where caused by the negligence of the company or its representatives.
  2. Hirers and passengers are responsible for the supervision, conduct, maintenance, safety and insurance of their own property, equipment and personal effects.
  3. If property is left on a vehicle at the end of a tour, all reasonable steps will be taken to ensure the property is made available for collection.

DRIVERS HOURS AND REST REGULATIONS

  1. The hours of driving and rest periods are strictly controlled by European Law, and these rules will be strictly enforced.
  2. ROAD BEDzzz reserves the right to immediately terminate, curtail or otherwise alter any hire which is at risk of failing to comply with current legal regulations.
  3. It is the responsibility of The Hirer to ensure that all times and schedules fit within the regulations.
  4. Any delay or failure to complete all or part of a journey shall not be the responsibility of ROAD BEDzzz unless caused by the negligence of ROAD BEDzzz or its drivers.
  5. It is the responsibility of The Hirer to check if extra journeys are permitted and legal when considering using any contracted vehicle for additional journeys or routes.
  6. The Hirer can view the current European driving limits at www.gov.uk/drivershours/eu-rules

DOUBLE DRIVERS

  1. All quotes that include the cost of a double driver or relief driver are made in good faith; ROAD BEDzzz cannot guarantee the availability of any such driver.
  2. If a tour cannot proceed at any time due to the failure of a double driver or relief driver to meet any contracted vehicle on time, no responsibility will be accepted by ROAD BEDzzz.
  3. If a double driver or relief driver cannot return home at the agreed time for reasons out with the control of ROAD BEDzzz, any additional costs will be the responsibility of The Hirer.
  4. All quotes including costs for double drivers are calculated on the basis that ROAD BEDzzz will receive confirmed travel information at least 30 days prior to the hire period commencing.

TRAILERS

  1. The Hirer is responsible for all equipment carried in any trailer hired as part of the contract, including insurance and all relevant paperwork.
  2. Any equipment carried in trailers is not to exceed the maximum permitted weight allowance.
  3. All trailers are maintained and serviced to the highest possible standards, however the breakdown of any trailer cannot be guaranteed.
  4. Drivers are instructed not to allow trailers to be taken or towed from any contracted vehicle at festival sites unless by an experienced professional.

VEHICLE EQUIPMENT

  1. Extras such as TV, DVD, games consoles, internet and coffee machines are considered free extras, and any failure of any such extra cannot be cause for cost reduction or termination of contract.
  2. All contracted vehicles are licensed by the MPLC and PRS for use of onboard media and entertainment facilities.
  3. If a safe is provided on any contracted vehicle, it is used entirely at The Hirer's own risk.

VEHICLE PROVIDED

  1. ROAD BEDzzz reserves the right to provide a larger vehicle than that specified unless specifically instructed not to do so, with no additional charge levied.
  2. ROAD BEDzzz reserves the right to substitute any given vehicle at any given time without notice for operational or safety reasons.
  3. ROAD BEDzzz may subcontract any part of a hire agreement to suitable third party contractors.

VEHICLE SECURITY AND DAMAGE

  1. The Hirer accepts responsibility to protect any contracted vehicle from damage, including by third parties, while at or near any venue.
  2. ROAD BEDzzz instructs all drivers to try and avoid parking in unsuitable locations, especially at festival sites.
  3. ROAD BEDzzz reserves the right to charge a reasonable cleaning fee should any vehicle be left in a condition requiring cleaning to return it to its original standard.

VEHICLE ACCESS AND PARKING

  1. Due to the size of the company's vehicles, it may not be possible to gain access to the desired destination site either by physical or legal restraints; ROAD BEDzzz accepts no responsibility for any delays or inconvenience caused.

ANIMALS

  1. Animals (except guide dogs) are not permitted to be carried on any contracted vehicle unless previously agreed in writing by ROAD BEDzzz.

RESPONSIBILITY, LOSS AND DAMAGES

  1. ROAD BEDzzz cannot be held responsible for pure economic loss of profit, loss of business, consequential losses, loss of reputation, or loss due to force majeure events, including missing travel connections and missing or arriving late for events.
  2. The Hirer agrees that it is reasonable for ROAD BEDzzz to accept no liability for personal injury or death for any passengers whilst moving around inside any of its contracted vehicles whilst the vehicle is in motion.
  3. ROAD BEDzzz accepts no responsibility for any loss or injury caused by any negligence of any passenger whilst entering and exiting any contracted vehicle.
  4. Nothing in these conditions excludes or limits our liability for death or personal injury caused by negligence of ROAD BEDzzz or its drivers and representatives.

GOVERNING LAW / JURISDICTION

  1. Any contract of hire for vehicles from ROAD BEDzzz Ltd. is made in England.
  2. Any contract for hire will be interpreted and constructed in accordance with, and governed by, the laws of England.
  3. Any litigation arising out of the interpretation and performance of any contract of hire will be brought in the courts of England.